6: Advanced topics for working with styles

Adding styles to the template

If you regularly write research papers, it would be nice not to have to set up the "Bibliography Entry" style every time you wanted to use it. Word lets you save your most used styles to the default template, which will make them available in all your future documents.

To save a style to the template, go to the style pane, click on the arrow to the right of the style you want to save, and select "Modify Style...":

Selecting "Modify..." after right-clicking on the "Bibliography Entry" style.

Then select the "Add to template" check box at the bottom of the window and click the OK button:

Selecting "Add to template" in the "Modify Style" window.

Note that any changes you make to the "Normal" style and then save to the template will become your new default style—that is, the style you'll see as you start typing in new documents.

Assigning shortcut keys.

You can also specify your own keyboard shortcuts so you can apply styles quickly as you type (remember that keyboard shortcuts are already available for the default heading styles).

To assign a keyboard shortcut, select "Modify Style...":

Selecting "Modify..." after right-clicking on the "Bibliography Entry" style.

Then click on the "Format" button at the bottom of the window and select "Shortcut key...":

Selecting "Shortcut key..." from the "Format" button's menu.

Move the cursor to the "Press new shortcut key" field, and press the actual key combination that you want to assign the style to. In this case it's Ctrl + [ ' ] (apostrophe), but you can choose almost any key combination that's convenient.

Specifying [Ctrl] + [' (apostrphe)] for the new shortcut key.  Window reads: "Currently aassigned to: [prefix key]"

Word will tell you if you are selecting a key combination that is already being used, as in this case here where it's already used as the [prefix key]. Since I don't use that shortcut at all, I can just go ahead and assign over it. But be sure you don't assign over any key combinations that you use regularly.

This concludes the Microsoft Word Styles tutorial.