With the document file open in Microsoft Word, you should see something like the following:
Notice that in the first sentence, the word "computer" is misspelled. Let's also assume that, in your professional opinion, there should be a comma after the first phrase "During the past decade or so." With Track Changes, you can mark and correct these problems in much the same way as if you were editing with pen and paper.
We'll begin by turning on Track Changes. When Track Changes is on, Word keeps a record of every change that you make to a document. There are two ways that you can turn it on or off:
Now that Track Changes is on, you can fix the problems in the first sentence. After you've made your changes, you should see something like the following:
Notice that the stuff you added is in color and underlined, while the stuff you deleted is struck out. All this markup gets saved with the file, and it's what the writer will see when they open the document. Experiment by making other changes to the document, including changes to the formatting.
Depending on the which view Word is set to, you can see what the document will look like with all the changes in effect (the Final version) or what the document originally looked like (the Original version). To change between the views, use the pulldown menu on the review toolbar:
You can also change the way that Word will display your changes using the "Balloons" menu:
Selecting "Show Revisions in Balloons" will display your changes within the right margin of the document, rather than inside the body of the text.Next >>